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Policies and Rules

There are a number of policies and rules related to occupancy, maintenance, and operations of NIH facilities.  These policies and rules go through a strict approval process overseen by the ORF Division of Technical Resources (DTR).  Links below lead to summaries of policies followed by links to the actual complete policy.

Acrobat Reader can be downloaded here.


NIH Policy Manuals

NIH Policy Manual - 1210 - Utilization of Administrative Space 

NIH Policy Manual - 1361 - Corridor Utilization 

NIH Policy Manual - 1370 Fire Protection and Life Safety Building Permit Process  New

NIH Policy Manual - 1381 - Physical Security Project Requirements for NIH Owned and Leased Facilities  New


Safety Policies 

Contractor Safety Policy Adobe Icon - PDF (107KB) 508


Space Policies and Guidelines

Building 10 Policies - Vacant Space and Renovations Restriction policies related to Building 10

Building 31 Criteria for Occupancy - (Effective Date Jan. 1, 2000) Revised Criteria for Building 31 Occupancy Adobe Acrobat (PDF) - PDF (207KB) 508

Forced Moves Policy - Space and funding compensation for forced moves 
Lease Management and Oversight Process (LeMOP) - Appendix 1 of NIH Policy Manual 26101-18—Acquisition of Real Property by NIH Direct Lease or through the General Services Administration (GSA)
Occupancy and Change Moratorium Policy - Defines when new or renovated space is considered ready to occupy and defines a period during which changes cannot be made

Rent Rules - Defines circumstances under which NIH will collect rent

Space Loan Policy - Defines process covering temporary loans of space

Space Justification Document Process Update - (Effective Date March 29, 2005) Revision to the Space Justification Document (SJD) process used by IC's to request space Adobe Acrobat (PDF) - PDF (181KB) 508
Technical Resources

Design Requirements Manual - For biomedical research laboratory and animal research facilities 
Fume Hood Specifications - Construction contract specifications for fume hoods and fume hood testing

Mold Prevention and Remediation Policy - Prescribed steps for preventing/remediating mold growth in the event of water infiltration 

Policy for Development, Review & Approval of NIH Program of Requirements (POR) - Defines the scope and cost of a project Adobe Acrobat (PDF) - PDF (283KB) 508

Post Occupancy Evaluation Policy -  Defines ORF requirements with regard to performing post occupancy evaluations on new, renovated, and existing facilities
Tent Erection Policy - Defines NIH policy governing the installation of tents and other light-weight temporary structures on the Bethesda campus Adobe Acrobat (PDF) - PDF (140KB) 508

Utility Shutdown Policy - Defines the utility shutdown procedures for Emergency Shutdowns (unscheduled) and Formal Shutdowns (scheduled) Adobe Acrobat (PDF) - PDF (212KB) 508


This page was last updated on Nov 15, 2017